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INTRODUCTION
The East African Centre for Human Rights (EACHRights) is a non-partisan regional non-governmental organization that seeks to initiate and undertake programmes that will promote, protect, and enhance the realization of Economic, Social, and Cultural Rights (ECOSOC Rights) in Kenya, Uganda and Tanzania for vulnerable and marginalized groups. The organization specializes on the Right to Education; Child Protection and the Right to Health for children in Kenya. With its Education Support Programme, the organization promotes the realization of the right to Education for all through Research, Advocacy, Capacity Building, Partnerships, and Knowledge Management. EACHRights intends to pre-qualify suppliers for various goods and services for the year 2021 to 2023. Interested companies are invited to apply for pre- qualification, indicating the category of goods, services they wish to be considered and the location. Existing companies who wish to be retained must re-apply.
CATEGORIES OF GOODS AND SERVICES
Tenders are invited for supply and delivery of under listed goods and services to The East African Centre for Human Rights in year 2021 to 2023.
| Tender No | Item Description |
| Supply of Goods | |
| EACHR/SOG/01/2021 | Supply of General and printed Office Stationery |
| EACHR/SOG/02/2021 | Design and supply of branding and promotional materials & Merchandise (Banners,Calendars,Diaries,Posters,Fliers,T- shirts, notebooks, pens) |
| EACHR/SOG/03/2021 | General repairs-Furniture and Fittings |
| EACHR/SOG/04/2021 | Supply of Office furniture, furnishing and Fittings |
| EACHR/SOG/05/2021 | Supply of ICT equipment (Computers and accessories, Maintenance of computer hardware and software, printers maintenace, software licenses & related accessories) |
| EACHR/SOG/06/2021 | Supply & maintenance of fire protection equipment (extinguisher, suppression system, smoke detectors & fire rescue services). |
| EACHR/SOG/07/2021 | Supply of access control system |
| Provision of Services | |
| EACHR/POS/001/2021 | Provision of Travel Agency and Air Ticketing services |
| EACHR/POS/002/2021 | Provision of car hire, bus hire and taxi services |
| EACHR/POS/003/2021 | Provision of courier services |
| EACHR/POS/004/2021 | Provision of Accommodation, Hotel facilities and Conference services-Nairobi, Kajiado, Marsabit, Garrisa, Homabay and Kisumu |
| EACHR/POS/005/2021 | Provision of Occupational Safety, Health and Advisory services (Audits & Quality controls, Assessments & Trainings) |
| EACHR/POS/006/2021 | Provision of Accounting & Audit Services |
| EACHR/POS/007/2021 | Provision of General & Medical Insurance services (Underwriters only) |
| EACHR/POS/008/2021 | Provision of Outsourced ICT services (Internet connectivity services, website design & maintenance & networks) |
| EACHR/POS/009/2021 | Provision of Office maintenance and repair services (electrical, plumbing, masonry and carpentry services) |
| EACHR/POS/010/2021 | Provision of workshop Rapporteurs |
| EACHR/POS/011/2021 | Provision of Research, Monitoring & Evaluation services |
| EACHR/POS/012/2021 | Provision of Program mobilization services |
| EACHR/POS/013/2021 | Provision of Program training facilitation services |
| EACHR/POS/014/2021 | Provision of graphic design, communications & Public relations, advertising & branding services |
| EACHR/POS/015/2021 | Provision of photography, videography & documentary /features production services |
| EACHR/POS/016/2021 | Provision of team building facilitation, psychosocial support, counselling supervision & debriefing services |
| EACHR/POS/017/2021 | Provision of HR consultancy & staff trainings |
| EACHR/POS/018/2021 | Provision of cleaning services, fumigation & pest control |
| EACHR/POS/019/2021 | Provision of event management & decoration |
| EACHR/POS/020/2021 | Repairs & maintenance of Photocopier & printers |
Pre-qualification documents for interested bidders may be obtained from EACHRights website www.eachrights.or.ke or make a request through procurement@eachrights.or.ke
Interested bidders shall be required to pay a Non-refundable fee of Two Thousand Shillings (Kshs. 2,000) per tender document which should be deposited at
CO-OPERATIVE BANK LTD – NBC Branch
A/c name: The E,A, CENTR FOR H.RIGHTS TRU A/c Number: 01134127556606
Bidders should obtain an official receipt after submitting the bank slip from the Finance department which MUST be attached to the duly completed tender documents.
Completed forms as per the instructions should be submitted in plain sealed envelopes and clearly marked with the tender number and category being applied for and addressed to:
THE PROCUREMENT COMMITTEE
THE EAST AFRICAN CENTRE FOR HUMAN RIGHTS, P.O.BOX 19494-01000, NAIROBI.
Note that all tender documents should be submitted on or before 10th June 2021 at 4.00 p.m.
EACHRights reserves the right to accept or reject any tender application either wholly or in part and is NOT bound to give reasons thereof.
Youth, Women and Persons with other abilities are encouraged to apply!
TENDER INSTRUCTIONS
Introduction
The East African Centre for Human Rights (EACHRights) hereinafter referred to as “Procuring entity” intends to pre-qualify firms for the supply and delivery of goods and services. Pre-qualification is open to eligible companies as indicated in the instructions.
Pre-Qualification Objective
The main objectives of this part are to qualify firms to supply goods and services under the relevant tenders/quotations and Proposals as and when required for the year 2021 to 2023.
Language
All the information requested for shall be provided in the English language.
Invitation of Pre-Qualification
Legal entities/ companies under the laws of Kenya with respective merchandise or services are invited to submit their tender documents to The Procurement Committee. All mandatory information must be provided by any eligible and interested company.
Experience
Prospective firms must have carried out successful supply and delivery of similar goods/services to institutions of similar size and complexity. Potential firms must demonstrate the willingness and commitment to meet the tender criteria.
Eligible Companies
EACHRights’ employees and their relatives are not eligible to participate in the pre- qualification process.
Tender Document
The tender documents can be accessed at our offices in Cedar Court, House No. 4, Kilimani Area, Timau Road. All eligible and interested firms must provide required information and attach relevant documents requested.
Submission and Deadline of Pre-Qualification Documents
Hard copy applications should be submitted in plain sealed envelopes and clearly marked with the tender number and category being applied for and addressed to:
THE PROCUREMENT COMMITTEE
THE EAST AFRICAN CENTRE FOR HUMAN RIGHTS, P.O.BOX 19494-01000, NAIROBI.
All tender documents should be submitted on or before 10th June 2021 at 4.00 p.m.
Tender Fee
Interested companies shall be required to pay a non- refundable fee of Two thousand shillings (Kshs. 2,000) per category applied for to The Co-operative Bank Ltd, A/c name: ‘The East African Centre for Human rights’.
Account NO.01134127556606.
A copy of the banking slip MUST be attached to the duly completed tender documents.
Those who do not attach a copy of the banking slip will be disqualified.
Questions Arising from Tender Documents
Questions and clarification that may arise from the tender documents should be sent to info@eachrights.or.ke
EACHRights will only respond to questions received five days before the closing date.
Additional Information
EACHRights reserves the right to request the submission of additional information from prospective firms.
Notification of Successful and Unsuccessful companies
Only successful vendors will be notified in writing. However, EACHRights will place a notice on the website after completion of the pre-qualification process. Any firm that does not receive communication from EACHRights by the time we place the notice on the website should consider themselves unsuccessful. The notice will be placed on the website one month after the pre-qualification process is completed.
